142.3.2 Show last run[//]

Show last run (S*): this shows a form with the statistics from the last run for the selected Location group code. A popup screen will be displayed:

The form shows the count of Bad (invalid) Control numbers and the good (valid) control numbers.  It also shows the type if reported titles.

·                The first character “L” is for circulating items and “R” is for reference items.

·                The second character “A” is for addition and “D” is for deletion.

If there is no last run, an error message will be displayed:

142.4 Upload to ftp[//]

Use this option to upload the extracted file using ftp. An input form will be displayed:

Fields on the screen

FTP servername – the name of the ftp server.

Login – the login user on the ftp server

Password – the password for logging in to the ftp server

Location group code – dropdown list - location group code that you want to send title accession history statistics for.

File name: Name of the file to create on the ftp server.  Example:D123SEP.txt.

The system might respond with a message that the file has already been sent via FTP.

If you are unsure of whether you should continue with the upload, copy the process number (i.e. 5500) from the window above, press the Cancel button and go to AFO 642 – Listed of started jobs. Find the corresponding process on the screen and select the Process report option. The system displays a report of the details of the process.

If you press OK, the system logs in to the ftp server and transfers the file. A log of the actions taken or errors encountered is displayed at the end of the transfer.

142.5 Write data to file[//]

Use this option to save the TAH file in a file on disk. The file can then later be sent as an email attachment to the Authority requesting the TAH file. An input form will be displayed:

Fields on the screen

Output to file – specify the directory and file name where the output file should be saved. The directory can either be one local to your PC or a mapped network drive. The system defaults to a format for the file name “Dlllmmmx.txt” that you can overtype with the correct Region code, Government allocation code and month.

Location group code – dropdown list - location group code that you want to send title accession history statistics for.

When you press OK, the system checks to make sure that the file has not already been created. If it has, a message is displayed.

If you press OK, the system continues with the file creation.

Once the file has been created, you can locate it in the directory where it was saved and attach it to an email to send to the Authority requesting the TAH.